Beacons of light for VE Day 80th Anniversary
02/18/2025
VE Day is an historic day celebrating the formal acceptance of the allies of WW2. To mark 80 years since taking place, this year is expected to be a larger celebration.
With beacons expected to be lighted in the evening of 08th May, we’ve put together some helpful tips that your charity, not for profit organisation or council can use if you’re planning to get involved.
Planning the event
Make sure you have a capable team of people available to help plan and set up your event. One person should be appointed in control, with the others fully aware of their duties and who to speak to if they have questions or need help.
Complete a detailed risk assessment that considers all potential hazards related to the event. Make sure to include fire safety, crowd control and environmental risks. Record your findings in your risk assessment and put in place risk controls. To find out more on what to consider for a risk assessment, read our article on completing risk assessments.
If you’re using third party vendors for services such as catering or entertainment, check that they have their own liability insurance in place. Make sure you see your vendors proof of insurance before the event to avoid potential liability for their actions.
Obtain Necessary Permissions
Ensure that you have gathered permission from local authorities and landowners. Check with your city or town council to make sure you are following their recommended advice, guidance and byelaws. They’ll also confirm whether any restrictions are in place for use of open flames.Choosing a Location
Choose a location that is safe and suitable for a beacon lighting ceremony. Use an open space that’s away from flammable materials (such as dry grass), buildings and trees. Make sure the location provides a clear view of the beacon for all attendees to watch the event, as well as having easy access for people to enter and leave the event.
The Beacon Structure
Use a purpose-built beacon structure designed for safe and controlled fire lighting. These structures are often equipped with safety features and guidelines to prevent accidents. Avoid makeshift arrangements or structures that could collapse during the lighting ceremony.
Collaborate with Professionals
If possible, work with local fire departments or professionals experienced in organising such events. Follow their guidance on safety protocols and have them on standby during the ceremony to address any unforeseen circumstances. If using a third party professional, be sure you check they have their own insurance in place.
Perform a Safety Check
Work with and inform the local Fire Brigade, Police and Council at the planning stage of the event. Make sure suitable first aid provision is in place during the event, including first aiders on site.
Before the event starts, complete a safety check of the beacon structure as well as the event grounds. Make sure that all components are in good condition and inspect the surrounding area for potential hazards.
Check that fire extinguishers are available and make sure you have an emergency response plan as part of your event planning . Include a safety zone between the beacon and the crowd and use safety barriers where possible to help keep your attendees safe.
Monitor Weather Conditions
Stay vigilant with the weather leading up to and during the event. Strong winds or adverse weather may pose safety risks during a beacon lighting ceremony. Consider postponing or relocating the event if weather conditions are poor. If the weather allows the event to continue, make sure attendees are upwind from the beacon to prevent sparks reaching flammable clothing or materials.
Lighting the Beacon
Have a structured plan for lighting the beacon. Assign responsibilities, such as handling the ignition process, monitoring the crowd, and being prepared for any emergency. Never light your beacon with paraffin, petrol or solvents. Using these could cause an explosion putting yourself and attendees at risk. If you’re using LPG as your fuel source, here are some points to keep in mind:
- Always store the gas bottle upright
- Keep the bottles in a well ventilated place
- Never store near sources of heat or ignition
- Keep them clear from entry/ exit points and drains
For more information on LPG cylinders, take a look the HSE guidance on safe use.
Once the event is over, make sure to pour water on the embers and do not leave the site until the fire is completely out. Maintain a Firewatch for at least 60 minutes after the event has finished. Arrange a full site and perimeter check to remove any litter or debris that has been left behind.
Fireworks and bonfires
If you’re having fireworks at your event, take a look at our article on Top tips for firework displays for more information.
By following these steps and prioritising safety, you can ensure a respectful and secure event that pays tribute to the heroes of WW2 while keeping attendees safe.
Useful Links
- VE Day 80
- Bonfire Safety
- Temporary events notice
- D-Day 80th Anniversary
- VE day community celebrations
