Zurich Community Trust believe it is important that children and young people feel happy with their achievements and have photographs and films of their special moments. However, it's also important to be aware of child protection and safeguarding issues when people are taking photos or filming at events.

This policy is intended for use with any of ZCT’s publications, websites and social networking sites. The policy can also be used to help Zurich, Endsleigh and Openwork employees and volunteers understand how photographs can be shared safely.

Key considerations are:

• do not use children’s names in photograph captions. If a child is named, avoid using the photograph.
• use a parental permission form to obtain consent for a child to be photographed and videoed
• speak with the child to make sure they are happy to be photographed [in addition to gaining parental permission]
• only use images of children in suitable clothing to reduce the risk of inappropriate use. Some activities, for example swimming and drama, present a much greater risk of potential misuse.
• consider how images of children on an organisation’s website can be misused. Images accompanied by personal information, such as the name of a child and their hobby, could be used to learn more about a child prior to grooming them for abuse.
• Have written expectations of professional photographers or the press who are invited to an event. These should make clear the organisation’s expectations of them in relation to child protection.
• do not allow photographers unsupervised access to children
• do not approve photography sessions outside the event or at a child’s home.
• Notwithstanding all of the above, never store or keep approved images of children on any personal mobile device, lap top, portable storage device or camera

Children should always be consulted about the use of their photograph. This ensures they're aware that the image is taking place and understand what the picture is going to be used for. This could be recorded on a child's permission form.

For young people under 18 ZCT will obtain parental consent to use an image for promotional purposes.
Images or video recordings of children held by ZCT must be kept securely. Hard copies of images held by ZCT should be kept in a locked drawer and electronic images should be in a protected folder with restricted access.