Reporting status and defect code guide
Below contains an explanation of the status codes used in inspection service reports.
Serious defects (AE)
This status indicates that a defect that poses (or could pose) a risk of injury to persons has been identified and that it must be reported to the enforcing authority. For most items, a defect that is required to be reported to the enforcing authority also poses an immediate or imminent danger to persons and the report will indicate this. For power presses, defects that need to be reported to the enforcing authority include those that do not pose immediate or imminent danger to persons. If the defect is not ‘immediate’, the report will indicate the date by which any rectification work should be undertaken.
Serious defects (AN)
This status indicates that a defect that poses (or could pose) a risk of injury to persons has been identified but that it does not require reporting to the enforcing authority. If there is immediate or imminent danger to persons then the report will indicate this. If there is no immediate danger to persons the report will indicate the latest date by which any rectification should be undertaken.
'B' defect (BD) or Other defect (in the case of power presses)
This status indicates that a defect has been identified but that, in the engineer surveyor's judgement, it does not pose a specific risk of injury to persons as defined in the respective regulations to which the item has been inspected. The defect should be assessed by the customer, as soon as reasonably practicable, and appropriate action taken if deemed necessary by the customer.
Deleted item (DL)
Indicates item has been removed from the schedule.
Not located (NL)
Indicates that an Engineer Surveyor has not been able inspect the item because the customer has not presented it for examination and the engineer surveyor has been unable to locate or identify it.
Not available (NV)
Indicates that an item has been identified and located but we have not been able to complete a full statutory examination, because the item was not adequately prepared, for example.
Indicates that an inspection took place and no defects were detected. However, the customer should view the reports for observations as these may provide useful information.
Customer advice (CA)
Indicates a Customer Advice, issued for important advice / informational purposes only.
Indicates a Pressure item examination has been postponed.
- We recommend that all reports are viewed, unless you are absolutely sure of their content.
- Any item that has not been inspected by the date on which the statutory inspection was due, should be taken out of service until the statutory inspection has taken place.
- Where immediate defects are reported the item should not be used and should be taken out of service until such time as the defects have been addressed.
- Where timed defects are reported they must be addressed by the specified date.
- For all defects we recommend that the customer should review any relevant risk assessments and working procedures to ensure the continued safety of employees and other people that might be affected.